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File Number: 23-385 In compliance with MRP 3, an updated Trash Load Reduction Plan was submitted to the Alameda County Clean Water Board and the State Water Board in July 2023 . The plan involves the installation of 177 small point source storm drain inlet screens and 6 larger in -line storm drain trash capture devices. The inlet screens are designed to be field measured to fit the existing storm inlets and do not require special permits or detailed design documents for installation. In contrast, the larger, full trash capture devices (TCDs) addressed in this plan are notably larger in size, more expensive, and require site -specific design and permitting procedures . Analysis In February 2023, a Request for Proposals (RFP) was issued to solicit proposals for the permitting and design of the trash capture devices. Three design firms responded with proposals for this project. Following a thorough evaluation, Engineering and Public Works staff ranked the proposals and conducted reference checks for each of the firms. Among the contenders, Schaaf and Wheeler emerged as the top ranked firm. Schaff and Wheeler were chosen as the most qualified candidate for this work based on discussions with their references and their extensive experience in similar projects. The proposed agreement with Schaaf and Wheeler reflects the current understanding of the work requirements by Staff and encompasses essential tasks, including project management, hydraulic analysis, and field data collection. It also involves the preparation of a comprehensive design report, conducting an alternative review and selection process, generating construction bid drawings, handling the permitting process, and providing support during the bid phase. This contract provides a comprehensive approach to fulfilling the project's objectives and requirements. This contract currently encompasses nominal structural design and permitting activities that are typically required of projects of this nature. A comprehensive review of permitting and structural design requirements will be conducted following the acceptance of the conceptual designs. Any costs associated with additional permitting or structural design needs identified during this phase will be addressed through negotiated consulting contract amendments as necessary. Changes to the scope of contracts may be required to address new information or unexpected additional items of work essential for the successful completion of the project. In order to efficiently resolve these issues and prevent any delays in the finalization of the bid documents, staff requests authorization to issue individual contract amendments to the consultant up to 10%, or $67,500.00 each, and cumulative contract amendments not exceeding 30%, or $202,500.00 of the original contract amount. This approach allows for flexibility and ensures that the project can adapt to evolving needs while maintaining efficient progress. Current Agency Policies ·Maintain and enhance the City’s infrastructure . Applicable General Plan Policies Page 2 City of San Leandro Printed on 11/1/2023