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Consulting Services Agreement between City of San Leandro and xx/xx/2024 <br />A. The City's books will be closed and ready for audit by the first week of September. The City <br />will prepare detailed lead sheets and account reconciliations. <br />B. Detailed Audit plan—The auditor shall provide a detailed plan by June 1, 2024. <br />C. Fieldwork <br />a. All field work must be completed no later than October 31, 2024 <br />b.The auditor shall complete all fieldwork and prepare and deliver to the City/Agency <br />Finance Director a draft copy of all reports listed above under “Specific Deliverables to the <br />City” November 15, 2024 <br />c. Final reports to be delivered no later than the first week of December. <br />D. Entrance Conference, Progress Reporting and Exit conferences should be held by the time <br />frames indicated on the schedule: <br />a. Entrance Conference with Key Finance Department <br />personnel- to discuss work to be performed, establish overall <br />liaison for audit and arrangements for space and <br />other needs of the auditor <br />Prior to start of interim audit work <br />b. Progress conference with key Finance Department Staff – to <br />discuss the year-end work to be performed <br />Prior to the beginning of the year- <br />end audit work <br />c.Exit conference with Finance Director – to summarize the <br />results of the field work and to review significant findings. <br />At the conclusion of the year-end <br />audit work <br />4.Reporting and Communication—The auditors will meet periodically with the Finance Director <br />or designee during the field work to discuss preliminary audit findings and management <br />recommendations. <br />Prior to issuing the final reports, the auditors will meet with the Finance Director and his/her <br />designees. All audit reports will be addressed to the City Council. <br />The auditors may be consulted throughout the year as an information resource. The auditors <br />may be asked to provide guidance on implementation of Government Accounting Standards <br />Board (GASB) requirements and specifics of federal and state regulations as they may affect <br />local government accounting. They may also be asked to assist with the implementation of new <br />pronouncements (e.g. GASB 87, GASB 96). <br />5.Other Considerations—All working papers and reports must be retained, at the auditor's <br />expense, for a minimum of three years, unless the firm is notified in writing by the City of the <br />need to extend the retention period. The auditor will be required to make working papers <br />available upon request to the appropriate parties. In addition, the firm shall respond to the <br />reasonable inquiries of successor auditors and allow successor auditors to review working <br />papers relating to matters of continuing accounting significance. <br />Throughout the year, the auditor will provide financial advice and counsel on matters occurring <br />throughout the year that would affect the annual report.