Gates & Associates, Inc CSA 20240305

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Consulting Services Agreement between City of San Leandro and Gates & Associates, Inc for Staff Augmentation Exhibit A – Page 2 of 31 ● Identify all project opportunities, constraints, concerns, & lessons learned ● Identify all long lead agency permitting tasks ● Establish and update a detailed project schedule for the completion of document milestones, agency reviews and permitting, City reviews, and all meetings ● Prepare Monthly Progress reports and supporting data. The progress report shall include accomplished tasks for the month, anticipated progress for the next month, pending issues and schedule completion target dates ● Prepare and submit budgets, performance reports, and invoices ● Manage and maintain budgets and tasks monthly Task 1.2 – Quality Control/ Quality Assurance Plan • Consultant shall establish a means to evaluate quality of the interface integration and confirm that conflicts do not exist in areas where various items of work are shown on several drawings. The QC/QA Plan shall include the following: ○ Coordination of work to provide quality, accuracy and consistency of all documents, including checking the accuracy of all details at interface conformance locations ○ Performance of Intra-Disciplinary Reviews (internal independent check process for each discipline). Checking that design is accomplished in accordance with appropriate design criteria and required processes. ○ Performance of Inter-Disciplinary reviews (external review process between disciplines conducted to ensure continuity among various disciplines) prior to each submittal ○ Review and coordinate all project terminology with layouts, details, specifications, measurement and payment, cost estimates, and bid form ○ Ensure that each submittal is accompanied by the Consultant’s approval and certification that Intra-Disciplinary review, Inter-Disciplinary review and QC activities have been satisfactorily completed prior to submittal to the City Task 1.3 – Project Meetings ● Prepare and coordinate all meetings, agendas and meeting notes ● Prepare and facilitate the project kick off meeting ○ Review project goals, budget, schedule, and existing information ○ Roles and communication protocols between team and City Staff ○ Identify project challenges and constraints for improvements and regulatory permitting ● Coordinate, schedule and conduct 30 bi-weekly team meetings ● Present at up to four (4) public city meetings ● Conduct up to (4) four Joint Resolution Team (JRT) meetings with the permitting agencies. ● Conduct up to (6) six meetings with project stakeholders (Native American Tribal representatives, Kaimanu rowing club, Audubon society, or others as identified) to coordinate project specific design elements DocuSign Envelope ID: 30A47DAA-8ADC-4C81-A393-00F3D4407ED9