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<br /> <br /> <br /> 41 CITY OF SAN LEANDRO <br />EMERGENCY OPERATIONS PLAN <br />7. ADMINISTRATION, FINANCE, AND LOGISTICS <br />7.1. DOCUMENTATION <br />The EOC Finance/Administratfon Sectfon is responsible for maintaining incident- and recovery-related <br />documentatfon. Incident-related documentatfon typically refers to the following: <br />• Requests for emergency proclamatfons/declaratfons <br />• Local emergency proclamatfon <br />• Situatfon Reports <br />• EAPs <br />• Request for assistance <br />• Cost/expenditures reports <br />• Damage assessment reports <br />• Press releases <br />• Other correspondence <br />• Personnel records <br />• Timekeeping records <br />Following EOC demobilizatfon, disaster records are maintained by the City of San Leandro departments. Records <br />identffying incident-related expenditures and obligatfons are kept separate from general programs and actfvitfes <br />and will be archived for a minimum of three years following the closure of federal reimbursement or longer for <br />specific records outlined in state or local record retentfon policies.33,34 The City Clerk manages record retentfon <br />schedules for the City. <br />7.2. FINANCE <br />Disaster-related expenditures may be reimbursed under several state and federal programs. Reimbursements <br />may be authorized for approved costs for work performed to protect or restore public facilitfes or functfons. <br />Funding may also be available for individuals or businesses to assist with the recovery process. The City of San <br />Leandro will seek cost recovery for disaster-related expenses whenever possible. Common disaster assistance <br />programs are outlined in Appendix 9.5. <br />To facilitate this effort, the EOC maintains all cost documentatfon to support reimbursement requests for <br />disaster-related expenditures. The Finance/Administratfon Sectfon in the EOC ensures appropriate <br />documentatfon is collected and tracked in compliance with local, state, and federal regulatfons. Special <br />consideratfon is provided to expenses collected across various departments and agencies that may not have <br />been operatfng directly supportfng the EOC, such as ICP costs, contfnuity of operatfons costs, and other response <br />costs. <br />7.3. LOGISTICS <br />When actfvated, the EOC establishes prioritfes for resource allocatfon, which may include personnel, materials, <br />supplies, and equipment. <br /> <br />33 https://www.caloes.ca.gov/LegalAffairsSite/Documents/Cal%20OES%20Yellow%20Book.pdf <br />34 https://www.sanleandro.org/DocumentCenter/View/6128/2019-Retentfon-Schedule?bidId=