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41 CITY OF SAN LEANDRO EMERGENCY OPERATIONS PLAN 7. ADMINISTRATION, FINANCE, AND LOGISTICS 7.1. DOCUMENTATION The EOC Finance/Administra�on Sec�on is responsible for maintaining incident- and recovery-related documenta�on. Incident-related documenta�on typically refers to the following: • Requests for emergency proclama�ons/declara�ons • Local emergency proclama�on • Situa�on Reports • EAPs • Request for assistance • Cost/expenditures reports • Damage assessment reports • Press releases • Other correspondence • Personnel records • Timekeeping records Following EOC demobiliza�on, disaster records are maintained by the City of San Leandro departments. Records iden�fying incident-related expenditures and obliga�ons are kept separate from general programs and ac�vi�es and will be archived for a minimum of three years following the closure of federal reimbursement or longer for specific records outlined in state or local record reten�on policies.33,34 The City Clerk manages record reten�on schedules for the City. 7.2. FINANCE Disaster-related expenditures may be reimbursed under several state and federal programs. Reimbursements may be authorized for approved costs for work performed to protect or restore public facili�es or func�ons. Funding may also be available for individuals or businesses to assist with the recovery process. The City of San Leandro will seek cost recovery for disaster-related expenses whenever possible. Common disaster assistance programs are outlined in Appendix 9.5. To facilitate this effort, the EOC maintains all cost documenta�on to support reimbursement requests for disaster-related expenditures. The Finance/Administra�on Sec�on in the EOC ensures appropriate documenta�on is collected and tracked in compliance with local, state, and federal regula�ons. Special considera�on is provided to expenses collected across various departments and agencies that may not have been opera�ng directly suppor�ng the EOC, such as ICP costs, con�nuity of opera�ons costs, and other response costs. 7.3. LOGISTICS When ac�vated, the EOC establishes priori�es for resource alloca�on, which may include personnel, materials, supplies, and equipment. 33 htps://www.caloes.ca.gov/LegalAffairsSite/Documents/Cal%20OES%20Yellow%20Book.pdf 34 htps://www.sanleandro.org/DocumentCenter/View/6128/2019-Reten�on-Schedule?bidId=