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Non-Professional Services Agreement between April 1, 2024 City of San Leandro and Impec Group—Exhibit D Page 18 of 36 112 Extra Work (a) The City may request extra work from the Contractor as needs arise. Contractor will only be compensated for work which is approved in writing by the City in advance. The City reserves the right to accomplish extra work with City forces or with other contractors instead of this Janitorial Contractor. (b) Upon notification that extra work will be required, the Contractor shall submit an itemized, written cost proposal for such work to the City. The City shall retain the right to reject such co st proposal and perform the extra work with City forces or other contractors. Should the proposal be acceptable to the City, the Contractor shall be advised in writing and upon receipt of such written notification shall begin the work within five (5) working days or as mutually agreed between the Contractor and the City. (c) The Contractor shall do such extra work in accordance with the agreement for extra work and with the provisions of these specifications and shall furnish all labor, materials and equipment. Any extra work shall be performed in a manner and time that does not negate the normal contracted work and schedule. The City reserves the right to have other contractors perform extra work. (d) Payment for extra work performed shall be as agreed to by the C ontractor and the City using the Extra Work Unit pricing submitted by the Contractor during the RFP process. Mark up for Compensation for material will be requested in the Extra Work Unit pricing. City may request that Contractor provide invoice copies for material or employee timesheets for labor at the extra work rate. (e) The City may choose to have the contractor perform the extra work at the Hourly Rate for Extra Work. F. Facilities, Utilities, Supplies and Equipment 100 Facilities 1. The City shall provide, without cost to the Contractor, janitorial closets or a designated place in each building. These areas shall be kept clean and neat by the Contractor at all times and shall only be used for the intended use (i.e., eating may not occur nor storage of any food or personal items). 2. Supplies shall be stored in their proper place when they arrive. 3. Empty boxes, bottles, containers, etc. shall be properly discarded (including recycling, where appropriate). Mop buckets shall be emptied and cleaned, and mops shall be washed out, before storing in the designated janitorial space. Mop heads shall be replaced at a minimum of once a week to prevent odors. 101 Utilities 1. The City shall furnish all utilities to the Contractor at existing outlets. Any modifications to existing outlets for the Contractor’s convenience shall be at the Contractor’s expense. Prior written approval for any alteration shall be obtained from the City’s Buildings Supervisor. The Contractor’s Project Manager shall arrange for the work to be done and the costs shall be charged to the Contractor. 102 Telephones 1. The City telephone policy limits the use of its telephone extensions on the City system to calls relating to City business. The Contractor shall ensure that employees observe this policy. The costs of DocuSign Envelope ID: ED026586-45BF-457C-B317-CC6A9075C2DC