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Non-Professional Services Agreement between April 1, 2024 City of San Leandro and Impec Group—Exhibit D Page 22 of 36 1040 Security 1. Prior to entering any building with an alarm system or security s ystem, Contractor is responsible for deactivating the alarm system. Upon leaving the building, Contractor is responsible for: a. Closing and locking all closets and storage areas. b. Clearing the building of all janitorial staff. c. Locking all outside permitter doors d. Activating the alarm system e. Close and lock any exterior windows 2. Contractor’s personnel shall not be allowed in City facilities outside of normal business hours unless they are performing work for the Contractor. 3. All spaces shall be locked, and the lights turned off when cleaning in each area has been completed. Security lights (as directed) shall be turned on prior to leaving the facility. 4. Keys and card readers required by the contractor will be furnished by the City to the designated contractor employee on a custody receipt and shall be returned to the City on demand. Keys are assigned to specific contractor employees and shall not be shared between contract staff nor handed off to another contract employee. 5. Any loss of keys must be reported to the City’s Buildings Supervisor immediately. Keys are to be made only by the City. Should a lost or stolen key jeopardize the security of the City facility, the contractor may be totally responsible for all costs incurred by the City in re -keying the lock system. The contractor is advised that this process could be quite costly. 6. All exiting doors are to remain locked while the contractor is in the space during service hours when the building is closed to the public. 7. Do not assist entry of anyone except contractor, City employees with a City ID, or Police/Fire personnel. 8. Contractor’s personnel shall immediately report to their supervisor and City personnel, problems dealing with unauthorized or suspicious persons, conditions indicating theft, break -in or vandalism, and building system failures. The Contractor’s employees shall report to emergency personnel situations such as: fire, smoke, unusual odors, broken pipes or floods, and take appropriate safety measures. 9. If the contractor’s employees fail to properly arm or disarm the security alarm system, and City staff are called out after hours to address this, the City will determine that this is in non -compliance with the agreement and will take remedies per that section of the agreement. 1050 Energy Conservation 1. Contractor shall instruct all employees performing work within the facility to utilize methods which will maximize energy conservation. This shall include the turning on of light fixtures ONLY IN THE AREAS where work is in progress, and turning off all lights when work is completed. 2. HVAC systems are set automatically by the City and shall not be adjusted by the contractor. 1060 City Facility Usage Schedule 1. The City shall provide the contractor with access to a web-based program that lists ongoing and special meetings and ongoing and special events scheduled. The contractor shall make him/herself aware of current meeting schedules, holidays and other work routines within the facility and conduct his/her work in such a manner as to cause no interference with the execution of City business. 2. The Contractor shall have the means and methods to access this online facility software on a regular basis to provide that information to their onsite janitorial staff. DocuSign Envelope ID: ED026586-45BF-457C-B317-CC6A9075C2DC