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Consulting Services Agreement between City of San Leandro and Exhibit A GPA Consulting for Environmental Services for Lake Chabot Road Erosion Repairs Page 6 of 11 Task 5.2: Meetings • The contract period is expected to last approximately twelve months. • Consultant will attend one kick-off meeting with the City, one kick-off meeting with Caltrans (if required), and one meeting per month throughout the contract period. • Except for the Caltrans PES meeting, it is assumed that all other meetings will be held virtually, and each virtual meeting will last up to one hour. • Consultant will facilitate monthly meetings and prepare agendas and meeting minutes for distribution to the PDT. Task 5.2 Deliverables: Agendas and Meeting Minutes for up to two kick-off meetings and up to 12 PDT meetings Task 6 – Refinements to Scope (Optional Tasks) Task 6.1: CEQA Statutory Exemption • If requested, Consultant will assist the City with meeting its Lead Agency requirements under California Environmental Quality Act (CEQA). • Based on the information provided in the RFP and by the Prime Consultant, it is anticipated the project will fall under the Statutory Exemptions (SE) for Emergency Projects (CEQA Section 15269). • A memorandum to support the filing of the Statutory Exemption will be prepared. Task 6.1 Deliverables: Notice of Exemption and Memorandum Task 6.2: Initial Study/Environmental Assessment • Although not anticipated, if circumstances change and the project no longer qualifies for an SE under CEQA, or a CE under NEPA, the preparation of a CEQA IS and NEPA EA may be required. • Caltrans typically recommends preparing a joint CEQA/NEPA document. A combined document is the most efficient means to comply with state and federal requirements, therefore, this optional task includes the preparation of a joint CEQA/NEPA document if required for this project. Task 6.2.1: Administrative Draft IS/EA • Following completion of all appropriate technical analysis, Consultant will reference the results of these studies, as well as other background research, to prepare the environmental document. For the purpose of this scope, it is assumed the appropriate level of documentation would be an Initial Study/Environmental Assessment (IS/EA). • The Administrative Draft IS/EA will be consistent with CEQA Guidelines Appendix G, the Caltrans Annotated Outline for EAs, and accessibility requirements. The document will include all required sections for an IS/EA and will address on-site and off-site impacts of the project. • On completion, the Administrative Draft IS/EA will be submitted to the City for review and comment. After addressing City comments, the Administrative Draft IS/EA will be forwarded to Caltrans for review. Task 6.2.2: Public Review/Draft • Once the Administrative Draft IS/EA has been approved by the City, the Draft IS/EA (with MND) will be prepared and transmitted to Caltrans for review. Coordination with Caltrans staff will ensure that the sections are formatted for ease of use and to meet the criteria for the IS/EA templates. • Upon receipt of Caltrans comments, the Draft IS/EA will be revised and re-submitted to Caltrans for a second review. • Assuming no further comments from Caltrans, Consultant will coordinate with the City to circulate the Draft IS/EA to the public for the 30-day public review period. The document will also be posted with the State Clearinghouse under the current electronic submittal requirements. Docusign Envelope ID: 78E72B1A-FA71-4376-9F02-D7D222FBE69F