LHMP Consulting Services Agreement (CSA) v3 FINAL DOCUSIGN

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Consulting Services Agreement between City of San Leandro and Last revised [10/02/2024] Navigating Preparedness for LHMP Development Page 17 of 3 • Manage the implementation of adopted mitigation projects and strategy. • Prepare, publish, and distribute community and required public hearing notices Facilitate Initial Meetings NPA shall plan, coordinate, and facilitate an initial project kick-off meeting with the City to confirm the purpose of the City LHMP, to refine the scope of work, and create a working schedule to complete the updated LHMP. NPA’s Project Manager shall work with the City Project Manager to schedule such meeting/s immediately upon reward of RFP. Prepare, Organize, and Maintain Documentation NPA shall thoroughly document the hazard mitigation planning process, including, but not limited to: • A narrative description of how the plan was prepared and the process followed • A record of planning meeting dates, attendees, and agendas • A record of departments, agencies, organizations, and persons participating in plan development • A description of the coordination with existing City plans and planning mechanisms • A description of public involvement/community engagement and strategy for public outreach Public Outreach Strategy Public engagement is a critical requirement for updating the LHMP. A plan that accurately reflects the community’s values, required languages, and priorities should generate more community support. That support should lead to success in conducting mitigation actions and projects that reduce risk. Federal regulations for mitigation plan approval require that stakeholders and the public be provided opportunities to be involved in the plan’s development process. NPA’s Public Outreach Strategy shall: • Conform to the statutory requirements of the Code of Federal Regulations 44 CFR 201.6, and the requirements of FEMA Local Mitigation Planning Handbook and Community Rating System (CRS) program, which shall include Diversity, Equity and Inclusion. • Document, evaluate, and incorporate input received from outreach efforts. • Organize, notice, and facilitate a minimum of two (2) public outreach workshops total using multiple languages and be fully accessible. The workshops shall provide the public with an opportunity to interact with the LHMP Planning Team, introduce the public to the progress and outcomes of the LHMP planning process, review the outcomes of the hazard identification and risk assessment, and act as a public commenting tool for the Public Review Draft LHMP. • Ensure neighboring communities, local and regional agencies involved in hazard mitigation Docusign Envelope ID: C52B82D1-BCAD-4260-AF1B-3FCC857FC38E