CSA Building Futures Shelters HHAP Increase 2025_0402

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Consulting Services Agreement between City of San Leandro and Last revised 04/01/2025 Building Futures for San Leandro Shelter and Sister Me Home (HHAP) Exhibit A – Page 2 of 3 4. Program Evaluation and Reporting Requirements: Contractor will: A. Comply with the following HMIS data entry requirements: i. Create a/an HMIS project(s) following the guidelines set forth in CA AB977; ii. Ensure HMIS project correctly identifies appropriate funding sources for segmentation at the participant level to facilitate State-level reporting requirements, (i.e., Homeless Housing, Assistance and Prevention (HHAP) funding for shelter support, separated by individual project.) iii. Complete all entry/exit Universal Data Elements (UDEs), Common Data Elements (CDEs), and Item W5 of the Individual Federal Partner Program Elements in HMIS; iv. Provide real-time (within twenty-four hours) data entry of all participants served into the HMIS. At a minimum, this includes the HMIS intake and project entries/exits, annual updates, status assessments, and services provided, as applicable; 1. Comply with the following HMIS Annual Performance Report reporting requirements: a. Generate and extract “Annual Performance Reports (APRs)” from the HMIS for each individual project type (i.e., Rapid Re-housing, Homeless Prevention, or relevant project); b. APRs will reflect the unduplicated total of persons served (including homeless persons or persons at imminent risk of homelessness); c. APRs shall not exceed 5% of null values in Questions 6a-f (Data Quality Sections); and d. APRs will be submitted: i. On a monthly basis – APRs shall accompany every monthly invoice and will reflect services provided during the invoiced period; and ii. On a quarterly basis – APRs shall accompany each Quarterly Outcomes Report and will reflect services provided during the quarterly period. iii. Provide Alameda County Health with a dedicated point of contact for data quality and reporting (a ‘data lead’). iv. Submit a Quarterly Outcomes Report no later than 15 days after the close of each Quarter. Quarterly outcomes reports will include: 1. Brief Description of Contract Services Specific to the Quarterly Fiscal Year. 2. APR for each individual project type Specific to the Quarterly Fiscal Year. 3. Number of Unduplicated Participants Served in a Quarterly Fiscal Year. 4. Annual Target Number of Unduplicated Participants to be Served per Year. 5. Number of Unduplicated Participants Served Fiscal Year to Date. 6. Brief Narrative to Highlight Accomplishments Specific to the Quarterly Fiscal Year. 7. Brief Narrative to Highlight Challenges Specific to the Quarterly Fiscal Year. e. Submit an Annual Outcomes Report no later than 15 days after the close of the Fiscal Year. i. Description of Contract Services Specific to the Fiscal Year. ii. APR for each individual project type for the entire Fiscal Year. iii. Number of Unduplicated Participants Served in the Fiscal Year. iv. Annual Target Number of Unduplicated Participants to be Served per Year. Docusign Envelope ID: BDAC0040-4808-4BBD-9516-223265624568