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City of San Leandro <br />City Council <br />Meeting Date: April 7, 2025 <br />Agenda Number: 5.b. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-107 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Consulting Services <br />Agreement with One Workplace to Procure and Install Privacy Pods for Study and Group or Independent <br />Work at the Main Library for $269,806.03 and to Negotiate and Approve Cumulative Contract <br />Amendments Up to 9% or $24,303.00 for a Total Not-To-Exceed Amount of $294,109.03 <br />COUNCIL PRIORITY <br />·Quality of Life <br />·Economic Development <br />·Infrastructure <br />SUMMARY <br />Since the pandemic has made virtual meetings, classes, and meet-ups the norm, the need for <br />spaces for patrons to participate in or host virtual meetings has grown. These privacy pods fulfill <br />that need allowing for four 4-person pods and two single-use pods for patrons to use for virtual <br />meetings/study or in person group or independent work where talking is necessary or silence is <br />required. The glass pods keep the noise to a minimum because a modern library is busy with <br />activity and no longer the quiet place libraries once were. That said, a need for quiet and <br />perceived privacy still exists, so providing these pods fulfills that need. <br />RECOMMENDATIONS <br />Staff recommends the City Council adopt a resolution to approve and authorize the City Manager <br />to execute a Consulting Services Agreement with One Workplace to procure and install privacy <br />pods for study and group or independent work at the Main Library for $269,806.03 and for the <br />City Manager or her designee to negotiate and approve cumulative contract amendments up to <br />9% or $24,303.00 for a total not-to-exceed amount of $294,109.03. <br />BACKGROUND <br />While the Main Library has many large rooms for the public to reserve, the process is lengthy and <br />requires a lot of staff intervention to determine if the room requires a fee or is free of charge. <br />Furthermore, the largest rooms are usually too big for most patrons’ needs. For example, one <br />person could take up a room for 25-300 people , which could impact the Library’s ability to use <br />those rooms for programming, as well as other community members who want to use the rooms <br />for their group meetings. The Main Library doesn’t have smaller, quick-use, spaces that patrons <br />can access for short periods of time. <br />Page 1 City of San Leandro Printed on 9/4/2025