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File Number: 25-107 The Manor Branch library has 2 study rooms that operate in a quick use fashion, and they are booked for use up to 24 hours in advance for up to 2 hours at a time, and they are in constant use. In addition to the anecdotal evidence of patrons requesting this kind of space more since the pandemic, the public was loud and clear in their need for these small, accessible, short term use spaces in the Library’s strategic planning focus groups. People of all ages asked for spaces that can accommodate virtual meetings and classes. They also, explained that there was, “nowhere in the library to work together without bugging others.” Additionally, the City Council Quality of Life Priorities that involve technology: Identify, develop, and implement structured times in different modalities for the teaching of digital literacy skills for seniors and adults, especially for people with low skills; Teach Artificial Intelligence literacy to better equip San Leandrans to embrace, interpret, understand, utilize, and consider the ethics of AI; Develop partnerships with organizations to provide basic IT skills workshops, new and emerging technologies, and coding for adults, will all benefit from having these Pod spaces by providing areas to either practice in or teach in, be it library staff, technology tutor volunteers, or organizational partners. Lastly, these pods will provide better spaces for the Library’s Project Literacy Tutors and Learners to meet. Project Literacy teaches English to adult learners. Without a proper place to meet in the library for one-on-one instruction, tutors and learners often struggle to find a place to meet, especially early on when both individuals are getting to know one another. Analysis Funding was carried over from FY2024 to FY2025 to pay for the pods to fulfill this need. The City has used the Sourcewell Contract that the City is a member of to secure the products and the vendor. Sourcewell is a pre-bid, competitively solicited cooperative contract allowing governments to purchase goods and services from a network of pre-approved suppliers, streamlining the procurement process and saving time and money by locking in pricing. The specific advantage to these pods versus other options on the market is that they have a louvered ceiling, where in a fire emergency the louvers open exposing the interior of the pod to the building’s fire suppression sprinkler system, saving tens of thousands of dollars in installation. Both the Building Division and the Fire Department have approved these pods and the plans for installation. The four larger pods are designed to be ADA compliant to meet that requirement and have furniture on wheels for easy repositioning. One Workplace has agreed to the Consulting Services Agreement and provided the City with a Payment Bond, Performance Bond, and Insurance. And while we believe the bid is firm, installation will be in an older facility and require a structural engineer’s review, so contract amendments and additional funds may be needed to pay for unforeseen issues during installation. Committee Review and Actions On October 23, 2024, the City Council Finance Committee approved carryover funds from Page 2 City of San Leandro Printed on 9/4/2025