Laserfiche WebLink
18 <br /> <br />A. Technology <br />Councilmembers and the Mayor are provided a technology allowance of up to <br />$4,000 for the first six months of their inaugural term, and up to $3,000 per fiscal <br />year for the remainder of their term; at no time shall reimbursements for the Fiscal <br />Year exceed the above set amounts. There shall be a one-time exception for <br />Councilmembers elected in 2022 who took office January 2023, giving them up to <br />$4,000 reimbursement for their inaugural term, to be used by November 30, 2023. <br />Councilmembers and the Mayor may be reimbursed for expenses related to <br />internet, mobile phone or other technology sources used for city business. The City <br />will not provide technology equipment; Councilmembers may purchase equipment <br />and submit receipts or provide monthly personal invoices for costs associated with <br />phone and internet service plans for reimbursement. Reimbursement requests <br />must be submitted within 90 days of the expense to be eligible for reimbursement. <br />Requests for reimbursement must include documentation for payment including <br />receipts, invoices, canceled checks, or credit card receipts. <br /> <br />B. Travel/Training <br />a) Councilmembers currently receive $10,000 per fiscal year for official City <br />business travel or training , to be reimbursed after providing sufficient <br />supporting documentation to the City Manager. Annual amounts may <br />increase based on inflation. Councilmembers are provided a Travel and <br />Training allowance of up to $5,000 for the first six months of their inaugural <br />term. <br />b) The Mayor currently receives $15,000 per fiscal year for official City <br />business travel or training, to be reimbursed after providing sufficient <br />supporting documentation to the City Manager. Annual amounts may <br />increase based on inflation. The Mayor is provided a Travel and Training <br />allowance of up to $7,500 for the first six months of their inaugural term. <br /> <br />City Staff will facilitate conference registration and hotel accommodations at the <br />conference site or approved conference hotel. Travel (Flight, Rental Car, Uber etc.) <br />accommodations must be booked by the Councilmember or Mayor in addition to <br />any variations on hotel or other accommodations. –– <br /> <br />If a Councilmember elects to travel by personal vehicle and airfare would be less <br />expensive, the lower cost shall be used for reimbursement purposes. To determine <br />the reimbursement cost, staff will use the price of an economy plane ticket <br />booked 60 days in advance. At no time shall the expenses exceed the approved <br />budget for Travel. <br /> <br />At the end of each fiscal year, a year-end report on Councilmember travel and <br />training expenditures will be added to a regular City Council meeting agenda, on <br />the Consent Calendar. If Councilmembers have unused funds in their official City <br />business Travel/Training budget, unused funds shall be deposited or set aside into <br />a separate fund or pool and held for one fiscal year, to be used to cover the costs