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June 11, 2025 Proposal for Stabilization Project Construction, Engineering, and Compliance Management and Phase 2 Preconstruction Engineering and Management WPCP Former Polishing Pond City of San Leandro, San Leandro, California Terraphase Engineering Inc. Page 4 of 14 e. Track and manage quality non-conformances (i.e., when QC or QA data do not meet acceptance criteria specified in the contract documents), including: i. Document and track quality control/acceptance non-conformances in the project Non- Conformance Log. ii. Work with the City and Contractor to develop corrective measures. iii. Review additional work to remedy non-conformances, and iv. Document resolution in the Non-Conformance Log. 12. Document and map construction progress using a drone to periodically photograph the pond area: a. Aerial photos of the pond area can be georeferenced to allow quantification of progress and comparison with Contractor reporting. b. The drone will be operated by a FAA-licensed Terraphase staff level field managers while they are on-site. c. Based on initial review, the site is eligible for low-altitude drone usage under the FAA Low Altitude Authorization and Notification Capability, which requires notification approximately 1 week before drone usage. 13. Lead review of Contractor applications for payment, including review and required verification of the following: a. The quantity of billed work per the contracted Schedule of Values. b. That the quality of billed work conforms to the contract requirements and any unresolved non- conformances are excluded. c. That required submittals have been approved. d. Contract financial status, including billing period and total project spend, budget remaining, contract changes. 14. Manage the construction closeout process, including a. Planning and facilitating closeout inspections with the City and Contractor b. Provide engineering and contract compliance review of the Contractor’s substantial completion application and punch list c. Plan and facilitate inspection of the Contractor’s completed punch list d. When appropriate, provide recommendation to the City to issue final completion approval to the Contractor. 15. Prepare Record Drawings based on the red-lined, marked-up field construction drawings from the General Contractor 16. Perform budget tracking, invoicing, and associated financial management of the Terraphase contract with the City for this project. The above-described overall scope of work varies based on the operational phase of the project, which are detailed in the following phase-based tasks. Task 1: Premobilization Phase Engineering, CM, Compliance Management The premobilization phase of the project is defined as the period beginning with City issuance of Notice to Proceed to the Contractor and ending with the start of Contractor mobilization to the site. This phase typically includes project kickoff meetings, and preparation, submittal, and review (as specified in the contract