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File Number: 25-341 maintainability, and cost. This modernization project will result in a resilient, intuitive, and fully integrated A/V environment that supports transparent governance and inclusive participation. The proposed scope of work includes: ·Replacement of obsolete projection and broadcast equipment in the Council Chambers with a new 163” direct-view LED video wall and three 65” commercial displays ·Integration of a Shure wireless conference microphone system, Video camera system, Extron control and switching, and Zoom Room functionality ·New A/V systems in the City Manager’s Office and the Sister Cities room to support hybrid meetings ·Reuse of existing infrastructure where feasible, including speaker wiring and cabinetry ·Inclusion of a three-year preventative maintenance program, monthly on-site event support, and supplemental training This modernization project will result in a resilient, intuitive, and fully integrated A/V environment that supports transparent governance and inclusive participation. Legal Analysis The City Attorney’s office reviewed and approved the consulting services agreements, purchase orders, this staff report and resolution as to form. Financial Impacts The total cost of the project in FY 2025-2026 is $415,994. The FY 2025-2026 adopted budget does not include appropriation for this project. There is sufficient fund balance in the Public, Educational, and Government (PEG) fund to cover the cost of the project. The PEG fund is a dedicated revenue source derived from franchise fees, as authorized under Section 611 of the Communications Act. An appropriation of $415,994 from the PEG fund is required to fund the project. No General Fund dollars are required. ATTACHMENT A - Resolution ATTACHMENT B - Statement of Work PREPARED BY: Michael Sinor, Chief Technology Officer, Information Technology Department Page 2 City of San Leandro Printed on 9/4/2025