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Consulting Services Agreement between City of San Leandro and Last revised June 2025 Sanbell for Hesperian Bike Lane Gap Closure Exhibit A – Page 6 of 7 updated accordingly to address the City's input and finalized for this submittal. Similarly, the engineer’s cost estimate will be revised and finalized to reflect any changes requested during the review process. It is assumed that Sanbell will be responsible for submitting the 90% submittal package to Caltrans as part of the encroachment permit approval process. The Traffic Engineer will prepare the 100% submittal plans, incorporating all previously developed information and modifying the documents to reflect comments received from both the Caltrans Permits Office and City staff on the 90% plans. It is anticipated that Caltrans will require two rounds of review prior to permit approval; any additional rounds of review beyond this will be addressed through a contract amendment. The technical specifications will be updated to incorporate final staff comments and will be finalized for bidding purposes. Likewise, the engineer’s cost estimate will be revised based on feedback and finalized. Following this, minor editorial comments from the City will be incorporated into the final bid submittal. The bid plans, technical specifications, and cost estimate will be submitted electronically for use during the bidding process. As Optional Task 7.1, the Traffic Engineer will prepare a traffic signal modification design for a full upgrade of the signal equipment at the Bayfair/Hesperian intersection. The design will include all necessary components for a complete signal replacement and will follow the same review submittal process established in the base project for the minor signal modification at this location. The deliverable for this task will be a PDF of the signal modification design plans. Also for Optional Task 7.1, the Traffic Engineer will prepare a full signal modification design at the Fairmont/Hesperian intersection. Similar to Task A, the design review submittals will follow the same rounds of review used in the base project for the minor signal improvements at this intersection. The deliverable will also consist of a PDF of the final signal modification design plans. It is noted that the scope of services includes only the tasks specifically identified above; any additional services beyond this scope may be provided on a time and materials basis upon receipt of written authorization. Deliverables:  Encroachment permit (if needed)  60% Plans, Specifications and Estimate  Drawings provided in PDF and in AutoCAD format; all xref drawings, pen-setting files, attached images, fonts, and other associated files necessary to produce accurate plotting of the drawings shall be provided.  Technical specifications in Microsoft Word format per the California MUTCD, the Greenbook, Caltrans Standard Specifications, and City of San Leandro Specification.  Coordinate upfront specifications prepared by the City, to recommend specifications for working days, construction surveying, potholing, mobilization, and Contractor classification.  Project cost estimate Task 5 – 90% Plans, Specifications & Cost Estimate 5.1 The Consultant will review and provide written responses to all design review comments received from the City and other agencies reviewing the 60% documents. If necessary, the consultant will meet with the City and other agencies to resolve issues prior to commencement of the 90% plans. All agreed upon comments will be incorporated into the 90% design documents.