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City of San Leandro <br />Meeting Date: September 18, 2017 <br />Staff Report <br />Agenda Section:File Number:17-471 CONSENT CALENDAR <br />Agenda Number:8.C. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Authorizing Amendment No. 1 to an Existing <br />Consulting Services Agreement with Media Support Associates for the <br />Preparation of Construction-Ready Plans, Specifications and Estimates for the <br />Main Library AV Equipment Project; Project No. 2016.0210 and Marina <br />Community Center (MCC) AV Equipment Project; Project No. 2016.0500; <br />Authorizing the City Manager to Negotiate and Approve Individual Change <br />Orders Up to 10% of the Original Contract Amount; and Authorizing the City <br />Manager to Negotiate and Approve Cumulative Change Orders up to 25% of the <br />Original Contract Amount <br />SUMMARY AND RECOMMENDATIONS <br />This contract provides for the design of audio-visual (AV) equipment upgrades for the Main <br />Library and the Marina Community Center (MCC). <br />Staff recommends the following actions: <br />·Approval of Amendment No.1 to an existing consulting services agreement totaling <br />$48,257 with Media Support Associates for an additional amount of $12,628 such that the <br />amended contract amount is $60,885 ; and <br />·Authorization for the City Manager to Negotiate and Approve Individual Change Orders Up <br />to 10% ($6,089) of the Amended Contract Amount; and <br />·Authorization for the City Manager to Negotiate and Approve Cumulative Change Orders <br />up to 25% ($15,221) of the Amended Contract Amount. <br />BACKGROUND <br />The existing audio-visual (AV) systems in the Karp/Estudillo Room at the Main Library and in the <br />Thunderbolt Auditorium at the Marina Community Center (MCC) are past their useful life spans. <br />Page 1 City of San Leandro Printed on 9/12/2017