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City of San Leandro City Council Meeting Date: February 21, 2023 Agenda Number: 10.e. Agenda Section: CONSENT CALENDAR File Number: 23-003 File Type: Staff Report Adopt a Resolution to Approve a Sole Source Procurement and Authorize the City Manager to Execute Purchase Agreement(s) for the Procurement and Outfitting of Ten Police Vehicles, in an Amount not to Exceed $864,774.00 COUNCIL PRIORITY ·Public Safety SUMMARY On December 20, 2022, staff received notification that Future Chevrolet located in Sacramento, California unexpectedly had seventy-five available 2023 Police Pursuit Chevrolet Tahoe vehicles. These Chevy Tahoe vehicles were not allocated for a specific agency and would be sold quickly as there currently is a shortage of Police Fleet Patrol Vehicles due to a lack of production , specifically Chevy Tahoe vehicles. Staff is requesting these vehicles be purchased through a sole source procurement under Cal. Public Contract Code section 3400(c)(3), because this necessary equipment is only available from one source within the timeframe necessary for their timely delivery. The need to purchase the vehicles under a sole source is due to variety of reasons including a limited number of days for ordering. RECOMMENDATIONS Staff recommends the City Council approve a resolution that authorizes the sole source procurement of ten Chevy Tahoe Police Vehicles from Future Chevrolet in Sacramento, California for an amount not to exceed $614,740.00 and to approve the vehicle outfitting services and necessary equipment purchase for an amount not to exceed $250,034.00 from Priority 1 Public Safety Equipment Installation Inc. BACKGROUND The Police Department did not purchase any vehicles in Fiscal Year (FY) 2021 for the scheduled replacement cycle. Funds were budgeted to replace the vehicles through the normal replacement cycle. Therefore, no vehicles were purchased, causing excessive mileage usage and costly Page 1 City of San Leandro Printed on 2/15/2023