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City of San Leandro <br />City Council <br />Meeting Date: July 10, 2023 <br />Agenda Number: 10.t. <br />Agenda Section: ATS Review <br />File Number: 23-284 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 5 to the <br />Non-Professional Services Agreement with Flagship Facility Services, Inc. For Citywide Janitorial <br />Services for an Amount Not to Exceed $642,155.58 plus $25,384.70 for Additional Unscheduled <br />Services for nine months of Fiscal Year 2023-2024 <br />COUNCIL PRIORITY <br />·Infrastructure <br />SUMMARY <br />The City has a Non-Professional Service Agreement with Flagship Facility Services, Inc. to <br />provide janitorial services in City Facilities. The proposed amendment for a contract extension <br />will provide additional time for staff to issue a comprehensive RFP for services with a new <br />contract start date no later than April 1, 2024. <br />RECOMMENDATION <br />Staff recommends that the City Council approve and authorize the City Manager to execute <br />an amendment to the Non-Professional Services Agreement with Flagship Facility Services, <br />Inc. for janitorial services at City facilities, for nine months of Fiscal Year 2023-2024. <br />BACKGROUND <br />Flagship Facility Services, Inc. has provided janitorial services at City facilities since 2014. <br />The contract services encompass 19 locations, including the City Hall complex, Public Works <br />facilities, all libraries, the Senior Community Center, the Marina Community Center, Parks and <br />Recreation buildings, and pools. Services also include commercial kitchen cleaning, <br />management of organics in kitchen facilities, and monthly upholstered chair cleaning and <br />sanitization at specified facilities. Additional unscheduled services include floor cleaning, <br />buffing, waxing, window cleaning, and dusting of the library stacks at library facilities. <br />Analysis <br />If authorized, the City will extend the contract for nine months starting on July 1, 2023. The <br />monthly price of $71,360.52 includes a Consumer Price Index adjustment of 4.9%. The <br />contract also includes an additional amount not to exceed $25,384.70 for floor and window <br />cleaning services that are provided as needed. The complete pricing structure is included in <br />the amendment as Exhibit B. <br />The extension of the contract will allow staff time to prepare and initiate a comprehensive RFP <br />to procure janitorial services, which has been delayed due to the pandemic and staffing <br />Page 1 City of San Leandro Printed on 6/14/2023