8N Consent 2012 0507 - Laserfiche WebLink

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Exhibit D 9. Service Contract and Grant (fiscal) G10- UPA -82 The ESS will apply for electronic reporting grants using the State provided application. The funds will be used to cover the initial costs of implementing electronic reporting. The fund distribution to the ESS will request is as follows: City of San Leandro, Environmental Services Section's allocations: $45,810 ESS funds will be used as follows (figures are as close as possible, but costs may fluctuate): • Hardware (new computers, tablet PCs, new network server) - $22,521.58 • New software (latest version of Filemaker Pro and Filemaker Server) - $3,588.28 • Develop new CERS Ready ESS DB and electronic data exchange - $8,743.68 • ESS Staff training (new ESS DB, tablet PCs and applications) - $1,214.40 • Legal services - $1,000.00 • Affected businesses outreach and training - $8,742.06 10. Ongoing Support and Maintenance The additional ongoing costs of implementing electronic reporting include the tablet PCs' monthly wireless service plans, the ESS remote PC access plan, and planned future software and hardware replacement costs associated with normal wear and tear. To cover these costs, an annual electronic reporting fee will be added to regulated businesses that will cover these additional costs. A fee increase proposal will be sent to the City Council for approval in April, 2012. If approved, the fee increase will take effect in fiscal year 2012 — 2013. Note: the proposed fee is expected to be less than the annual surcharge fee collected during the three - years that were collected to implement the CERS program. 11. Electronic Reporting Transition Plan Tracking The ESS will submit their Electronic Reporting Transition Plan and grant application to Cal /EPA on or about August 22, 2011. Quarterly, as stated in the Grant Agreement, the ESS Page 11 of 12