Laserfiche WebLink
notice was delivered as the date the postal service returns the certified mail to the return <br />address. Notice of mailing shall be sent to the Union. <br /> <br />25.3 Departmental Action Prior to Imposition of Discipline <br /> <br /> Except in cases of emergency, at least five (5) working days prior to the effective date of any <br />disciplinary action against employees with permanent status, the department head or person <br />authorized by him/her shall give the employee written notice of the proposed disciplinary <br />action, reasons for such action, a copy of the charges and material upon which the action is <br />based, the right to respond either orally or in writing, or both, to the department head or <br />designee proposing the disciplinary action prior to the effective date of such disciplinary action. <br /> <br /> The City agrees to provide the Union with a copy of any letter or memorandum proposing or <br />notifying disciplinary action that is sent to Human Resources and/or the employee. <br /> <br /> An employee or the employee's representative, on presentation of written authorization from the <br />employee, may have access to the employee's personnel file. <br /> <br /> The City shall furnish the employee copies of all performance evaluation reports and letters of <br />reprimand/warning prior to placement of such documents into the employee's personnel file. <br />The employee is afforded the opportunity to respond in writing to the contents of letters of <br />reprimand/warning. Such responses shall be filed with Human Resources within thirty (30) <br />working days from the date of such reprimand/warning or performance evaluation. <br /> <br /> <br />25.4 Notice of Disciplinary Action <br /> <br /> Whenever a disciplinary action is taken against an employee, the employee shall be notified in <br />writing. Such notification shall include but is not limited to: <br /> <br /> A. a statement of the disciplinary action taken against the employee, <br /> <br /> B. a summary of the facts upon which the disciplinary action is based, <br /> <br /> C. a statement advising the employee that written notice of the disciplinary action is to be <br />placed in his/her official personnel file and that the employee has the right to appeal under <br />the disciplinary appeal procedure set forth in this section. The written notice of <br />disciplinary action may be either personally served or mailed to the employee by certified <br />mail, return receipt requested, addressed to the last address which the employee has <br />furnished the City. <br /> <br />25.5 Appeal Process <br /> <br />The Union or Human Resources may appeal the department head’s determination to the City <br />Manager within fifteen (15) calendar days of the rendering of the decision. Any such appeal <br />shall be in writing, and shall include the specific reasons for the appeal and a statement of the <br />desired remedy. The City Manager, or his/her designee, shall investigate the merits of the <br />appeal and attempt to resolve the disciplinary issues. <br /> <br />25.6 Arbitration <br /> <br />20