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III. COSTS <br />As shown in Table 2, the estimated cost to complete the scope of work described <br />in this proposal is $690,668. <br />The billing rates for each team member are included in Table 2. <br />The Planning Center I DC&E will bill for its work on a time -and -materials basis <br />with monthly invoices. <br />A. Assumptions <br />This scope of work and cost estimate assumes that: <br />♦ Billing rates for this project are guaranteed through June 2016. Billing rates <br />would be subject to an increase of up to 6 percent on July 1, 2016, and in each <br />subsequent year thereafter. A budget increase would be necessary to cover <br />costs incurred after July 1, 2016. <br />♦ Our cost estimate includes the meetings shown in Chapter 3. Additional <br />meetings would be billed on a time -and -materials basis. <br />♦ No more than 40 hours of The Planning Center I DC&E staff time will be <br />required to respond to comments on the Draft EIR. If additional labor is <br />necessary, a contract amendment allowing additional work will be necessary. <br />♦ All products will be submitted to City of San Leandro in electronic (PDF) <br />format, except for printed copies that are specifically identified in Table 2. If <br />this allowance is exceeded, additional printing costs will be billed at The <br />Planning Center I DC&E's actual cost. <br />♦ City of San Leandro staff will be responsible for meeting logistics, including <br />schedule coordination, document production, printing notices, mailing costs, <br />room reservations, room set-up and take-down, and refreshments. <br />♦ The Planning Center I DC&E will send an invoice for work completed each <br />month. The invoice will show hours worked by labor category, billing rate, <br />