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<br /> <br />60 SECTION 3: RESPONSE REQUIREMENTS | 2014_0122 <br /> <br />A RESPONSE REQUIREMENTS: BUSINESS M <br />= <br />MANDATORY <br />MEETS <br />UNDERSTAND & <br />WILL COMPLY? <br />7 <br />LEASING. Individual Participating States and Participating Entities may enter in to lease agreements for the products <br />covered in the Master Agreements resulting from the RFP, if they have the legal authority to enter into t hese types of <br />agreements. The Participating Addendum by each State will identify if and how leasing agreement terms will be <br />conducted. <br /> <br />YES NO <br />8 DELIVERY. Delivery of ordered product should be completed within thirty (30) calendar days after receipt of an order, <br />unless otherwise agreed to by the ordering agency. M YES NO <br />9 <br /> <br />FREIGHT. All prices shall be FOB Destination, prepaid and allowed (with freight included in the price), to the address, <br />receiving dock or warehouse as specified on the ordering agency’s purchase order, In those situations in which the <br />“deliver-to” address has no receiving dock or agents, the Contract Vendor must be able to deliver to the person <br />specified on the PO without additional cost. If there is a special case where inside delivery fee must be charged, the <br />Contract Vendor will notify the customer in advance in order for the customer to determine if the additional cost will <br />affect the decision to utilize the Contract Vendor. <br /> <br />M YES NO <br />10 <br /> <br />VENDOR PERFORMANCE MEETING. An annual vendor performance meeting may be held each year with the <br />WSCA-NASPO Sourcing Team. Participation by the Contract Vendor is mandatory. Historically vendor performance <br />meetings have been held in the State of Minnesota. <br />M YES NO <br />11 <br /> <br />AUDITING. Contract Vendors agree to audits, including but not limited to the Lead State or 3rd party to ensure <br />products sold, pricing and administrative fees are compliant with Master Agreement terms and conditions. <br />Responders must describe: <br /> how the responder regularly self audits the Master Agreement to ensure compliance <br /> how an end user will be able to self audit to ensure quotes provided are at the discount off list price <br /> how often the web pricing and invoicing is audited to insure contractual compliance. <br /> reporting mechanisms available such as Invoice reports which will assist in State’s ability to audit the Master <br />Agreement through vendor supplied reporting tools. <br /> how the responder ensures that States with multiple Master Agreements are monitored to ensure purchases <br />are correctly booked with the correct Master Agreement. <br /> <br /> <br /> <br />M YES NO <br />12 <br /> <br /> <br />SELF AUDIT: Vendors are required to conduct at a minimum a quarterly self-audit, unless approved by the Lead <br />State. The audit will sample a minimum of one tenth of one percent (.001) of orders with a maximum of 100 audits per <br />quarter conducted. For example: Up to 1,000 sales = 1 audit; 10,000 sales = 10 audits; Up to 100,000 sales = 100 <br />audits. This will be a random sample of orders and invoices and must include documentation of pricing. Summary <br />findings are to be reported to Lead State with actions to correct documented findings. <br /> <br />M YES NO <br />13 <br />PREFERENCE PROGRAMS. Describe experience and capacity to meet minority and women business enterprises <br />and other local purchasing preferences that vary among potential Participating Entities, including but not limited to the <br />use of these businesses in their partner relationships. <br /> <br />YES NO