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File Number: 22-378 The purpose of seeking use of this network is to attain a high-speed fiber connection at the Mulford-Marina Branch Library. It is the only one of the San Leandro Public Libraries that does not have a high-speed connection. The added advantage of installing a CENIC network is that the City can install a 1Gbps connection at each of the four San Leandro Public Libraries. This not only provides the high-speed connection that is currently missing from the Mulford-Marina Branch Library, but it also provides a separate, segregated high speed network from the existing one at the other three San Leandro Public Libraries , which will create supportive redundancies and more data security. Entering into agreements with CTC and CENIC through the California Library Connect Program provides the provision, installation, and maintenance of these 1Gbps fiber connections through July 1, 2027 for $21,600 annually, with a 90% grant reimbursement in each following fiscal year (80% or $17,280 through the Federal E-Rate program and 10% or $2,160 through the California State Broadband Fund). Total City cost for all four 1Gbps high-speed fiber broadband connections would result in $2,160 annually. By approving this agreement, the City can and will apply for grant funding to pay for the additional switches, routers, and other computer/data equipment that will be installed to operate the CENIC network. That grant is funded at 100% through CTC and the California State Broadband Fund. But in order to apply, a CENIC/CTC agreement must first be in place. RECOMMENDATIONS Staff recommends that a resolution is approved to authorize the City Manager to approve the Letters of Agency and the Agreement between the City of San Leandro, Columbia Telecommunications Corporation (CTC), and the Corporation for Education Network Initiatives in California (CENIC) for the provision, installation, and maintenance of 1Gbps broadband data connections for each of the four San Leandro Public Library facilities. The total annual cost would be $2,160 because $19,440 would be reimbursed by the Federal E-Rate Grant and California State Broadband Fund in the subsequent fiscal year. This agreement would be in place until July 1, 2027, through the California Library Connect Program. Staff further recommends that because of the structure of the reimbursements being delayed from the fiscal year they are expended, that $19,440 be appropriated into the Special Grants Fund, Account 150-68-025-5311 for Fiscal Year 2022-2023 and temporarily draw down the General Fund cash to advance the funds. The reimbursement grant of $19,440 will be received in Fiscal Year 2023-2024 and will be deposited into the Special Grant Revenue Accounts 150-3608 and 150-3607. Sufficient funds of $2,160 are available in the Fiscal Year 2022-2023 General Fund budget to pay for the portion that is not reimbursed by grant funding. BACKGROUND The Mulford-Marina Branch Library has lacked high-speed internet for both public and staff use. The CENIC network has been an option since 1997; however, the non-resident fee card was an obstacle that prevented San Leandro from participating. Since City Council eliminated the non-resident fee card in 2021, the City can now utilize CENIC as a solution. The City Manager Fran Robustelli, Library Director Brian Simons, and then Chief Technology Officer Tony Batalla had agreed that ARPA funding would be used to provide fiber bandwidth at the Mulford-Marina Page 2 City of San Leandro Printed on 6/15/2022