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Consulting Services Agreement between City of San Leandro and Last revised June 2025 Sanbell for Hesperian Bike Lane Gap Closure Exhibit A – Page 3 of 7 users. The design will be within the existing city right-of-way or within existing city parcels. The consultant will prepare 10-scale design layout exhibits in PDF format, for the preliminary design. This conceptual design shall consider implications of all the existing conditions, programs and policies. The design will also provide alternatives for Class IV bikeway, which will include options for separation, such as extruded curbs with opening for drainage (similar to Fairmont Dr), flexible posts, or other lower cost barriers commonly used for urban class IV bikeways. This design shall work within the existing right-of-way and pavement to present low-cost options and take advantage of existing infrastructure. The project will be concept design will present the improvements such that the project will not require C.3, by minimizing sidewalk replacement and full depth pavement replacement. Although the sidewalks will remain, Consultant to review the sidewalk cross slopes with a level to identify non-compliant segments and or damaged sidewalk for potential repair. The conceptual plans will include: a. Cover Sheet b. Conceptual Layout c. Typical Sections d. Utility Plan e. Storm Water Control Plan f. Cost Estimate 3.2 The Consultant shall develop a rough order of magnitude (ROM) estimate for the preliminary conceptual design. 3.3 As mentioned in Task 1, Consultant shall facilitate at least three community outreach meetings (FTC, BPAC, and City Council) and prepare graphically designed presentation materials, gather comments and work on implementing them in the final conceptual design. 3.4 Consultant will coordinate outreach material with City staff prior to the FTC, BPAC and City Council Meeting. Although the presentation materials will be similar for each meeting, the slide deck will be revised as appropriate to include comments and recommendations from the previous meeting. Also the introductory slides will be appropriated for the different committees reviewing the project (FTC, BPAC, and City Council). The slide deck will include a diagrammatic typical section, prepared by a graphics consultant, to demonstrate the enhancements in a visual format. 3.5 Consultant will coordinate with City regarding use of adjacent City parcel to expand the bikeway facilities. Also, concept plan to show an option to connect the bikeway with access to the artwork within the City parcel. 3.6 The Consultant shall prepare a final conceptual design based on the feedback received during the public outreach process. 3.7 If necessary, the consultant shall communicate with Caltrans for their review and comment of the traffic analysis and conceptual designs. 3.8 The Consultant shall apply for an encroachment permit for the intersection with E 14th Street if necessary. The Consultant shall identify any other required permits, prepare all permit applications, and assist the City with negotiations relative to permit conditions, if required. Consultant will submit the “100% Caltrans Permit Set” during the 60% design phase of the project, to allow more time for Caltrans processing. As part of the Caltrans Encroachment permit submittal, Consultant will prepare a shortform Stormwater Data Report for Caltrans. The Caltrans plan submittal will be focused on the improvements within the Caltrans Right of Way.