Agmt 2014 The Planning Center DC&E

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CITY OF SAN LEANDRO S A N L E A N D R O G E N E R A L P L A N U P D A T E A N D E I R EXHIBIT A: SCOPE OF WORK AND COSTS • • Treatment of the Focus Areas identified in the 2002 Plan (including possible new Focus Areas,or deletion of existing Focus Areas). • Plan format and graphic template changes. • New topic areas(sustainability,climate,complete streets,etc.). • The extent to which Plan summaries, foldout maps (similar to the 2002 "poster" and 1999 General Plan mass mailer), and other supplemental products are desired. At this point, it is presumed that the level of detail in the updated Plan will be comparable to the 2002 General Plan. Additional detail will be required in a few areas to ensure legal adequacy and provide sufficient context for policies. Based on our prior experience with the San Leandro General Plan,we are assuming that the new General Plan will continue to be a 300 to 400 page document designed with publishing software,with a separate 100-to 150-page document covering Housing. Task 2. Community Participation and Outreach Although the City has indicated that it will not create a large citizen-based General Plan Advisory Committee (GPAC) as was done in 1999-2001, public participation remains an essential component of the General Plan Update. As requested by the RFP, Chapter 5 of this proposal is dedicated to an explanation of the public participation methods to be used in the project. We have also prepared the task description below to outline the preliminary components of this strategy. It is anticipated that there will be multiple vehicles for participation in the General Plan Update,including online tools that allow the public to review and comment on text or map products 24/7, briefings with the Planning Commission (who will serve as the de facto GPAC), briefings to other City Commissions, public meetings and "open houses,"a project website(with opportunities for feedback via email),social media, online forums and exercises, and formal adoption hearings. Outreach to established community and neighborhood groups will also be important, and can often be more productive and economical than holding large General Plan workshops. City staff responsibilities regarding ongoing outreach efforts will include assisting the consultant team in assembling City mailing lists of stakeholders and residents, reviewing and approving outreach materials, identifying appropriate meeting locations, preparing staff reports for regularly-scheduled Planning Commission or THE PLANNING CENTER I DC&E 5 MARCH 3.2014