Agmt 2014 The Planning Center DC&E

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• CITY OF SAN LEANDRO SAN LEANDRO GENERAL PLAN UPDATE AND E I R E X H I B I T A: S C O P E O F WORK AND COSTS 2.3 Planning Commission Study Sessions We anticipate that the Planning Commission will conduct approximately eight Study Sessions over the course of the project to focus on General Plan issues. The Study Sessions could either occur immediately before regularly scheduled meetings, or on a separate date,depending on the City's preference. Barry Miller will attend and facilitate each meeting. The Planning Center I DC&E, CCP, Kittelson, Strategic Economics, and other members of the team will attend as appropriate, based on budget and the topic area being discussed. Meetings will typically be 90 minutes to two hours in length, with time for public comment (from non- members)at the end. Agendas (and related handouts)will be posted to the project websire prior to the meetings, and meeting summaries will be prepared afterwards. It is expected that most meetings will be"topical"—focusing on a particular subject area,such as transportation,housing,and sustainability. 2.4 City Council Briefings It is recommended that project briefings be provided to the San Leandro City Council at least once every six months. An initial briefing is proposed to review the work program and identify any special objectives or issues of concern. Subsequent briefings will consist of progress reports and discussion of any issues that have emerged during the planning process. The Council also will be consulted if key policy issues or choices must be made. A study session will take place prior to release of the General Plan for public review. The study sessions will be facilitated by Barry!Miller,or other members of the project team as appropriate. 2.5 Town Hall Meetings Our work scope assumes three "Town Hall" meetings to be held over the course of the project, plus a fourth meeting specifically for the Housing Element. The Town Hall meetings are intended to provide an opportunity for public comment and interaction in a different setting than a Commission or Council meeting. A Town Hall format is proposed rather than large structured workshops (with plan "exercises," breakout groups,and formal presentations) due to the sometimes high expense (and often low attendance) associated with staging, publicity, and production. The Town Hall meetings provide an opportunity for the community to learn more about the plan and share their ideas with staff and the consulting team. It is expected that the Town Hall meetings will be held at the beginning of the project, mid-way through, and near the end. Barry Miller and The Planning Center I DC&E will attend all three meetings;Barry Miller will attend the Housing Meeting, and other members of the team will attend as indicated in the project budget. THE PLANNING CENTER I DCBE 8 MARCH 3.2014